TERMS AND CONDITIONS

Responsibility

Parks Project, LLC will provide sponsored trips as outlined in these materials as a sponsoring organization and has engaged the tour operator Travel With Meaning LLC (“TWM”) to organize and administer the trips. TWM, in turn, acts only as an agent for any transportation carrier, hotel, ground operator, or other suppliers of services connected with these tours (“other providers”), and the other providers are solely responsible and liable for providing their respective services. 

Parks Project, LLC and TWM shall not be held liable for (A) any damage to, or loss of, property or injury to, or death of persons occasioned directly or indirectly by an act or omission of any other provider, including but not limited to any defect in any vehicle or accommodation operated or provided by such other provider; and (B) any loss or damage due to delay, cancellation, or disruption in any manner caused by the laws, regulations, acts or failures to act, demands, orders, or interpositions of any government or any subdivision or agent thereof, or by acts of God, strikes, fire, flood, war, rebellion, terrorism, insurrection, sickness, quarantine, epidemics, theft, or any other cause(s) beyond their control. The participant waives any claim against Parks Project, LLC and/or TWM for any such loss, damage, injury, or death.

By registering for a trip, the participant certifies that they do not have any mental, physical, or other condition or disability that would create a hazard for themselves or other participants. Parks Project, LLC and TWM reserve the right in their sole discretion to accept, decline to accept, or remove any participant on a trip. Parks Project, LLC and TWM reserve the right, without penalty, to make changes in the published itinerary whenever, in their judgment, conditions warrant or if they deem it necessary for the comfort, convenience, or safety of participants. Neither Parks Project, LLC nor TWM shall be liable for any air carrier’s cancellation penalty incurred by the purchase of a nonrefundable ticket to or from the participant’s departure city. Baggage and personal effects are at all times the sole responsibility of the participant. This waiver does not apply to claims arising from gross negligence or willful misconduct to the extent such waiver is not permitted by applicable law.

Terms and Conditions

Basis of Rates: All prices and fares are quoted in U.S. dollars. The rates are based on current tariffs and are subject to change due to unforeseen circumstances. While we will do everything possible to maintain the listed prices, if it is necessary to levy a surcharge, we reserve the right to do so, and notification will be given at the time of final invoicing.

Included in Trip Cost: Accommodations and meals as indicated in the itinerary (B = breakfast, L = lunch, D = dinner); educational materials; pre-departure information; entrance fees, excursions, and sightseeing noted as included in the itinerary; guides; and taxes, and service charges. All ground transportation to scheduled activities during the program, including within the nation park are included. Please note: the “B, L, D” notations apply to the period during the expedition only and do not include any meals on flights to/from the trip.

Not Included: Air transportation, ground transportation to and from the venue and related fees (except as indicated in the itinerary); activities noted as optional in the itinerary; gratuities; passport and visa expenses; baggage/accident/cancellation insurance; personal expenses, such as laundry, telephone calls, and alcoholic beverages; and any other items not specifically noted as included.

Cancellations and Refunds: All cancellation notices must be received in writing and will become effective as of the date of the postmark. If you cancel 120 days or more prior to departure, a full refund of the trip cost will be made. Per-person charges for cancellations that occur less than 120 days prior to departure are as follows: 91-119 days prior to departure: 10% of the trip cost; 45-90 days prior to departure: 15% of the trip cost; 44 or fewer days prior to departure: 50% of the trip cost. This policy also applies to pre- and post-trip extensions. Any airline tickets issued are subject to the carrier’s refund policy. Leaving an expedition in progress, for any reason whatsoever, will not result in a refund, and no refunds will be made for any unused portions of an expedition. We reserve the right to cancel any trip because of inadequate enrollment that makes the trip economically infeasible to operate or because of good-faith concerns with respect to the safety, health, or welfare of the participants. If an expedition is canceled prior to departure, the tour operator will provide you with a full refund of monies paid to the tour operator; except in the event that the cancellation is due to a significant event that makes it infeasible to operate the expedition as planned, in which case the tour operator will provide you with a refund and/or credit toward a future trip equivalent to monies paid to the tour operator. If we cancel the trip in progress, you will receive a prorated refund based on the number of days not completed on the expedition. We will not be responsible for any refund for nonrefundable airline tickets or for any airline tickets purchased by the passenger directly from an airline or travel agent. We will not be responsible for any refund for nonrefundable ground transportation to and from the venue or for any ground transportation purchased by the passenger directly from a travel agent.

Itinerary Changes: The itineraries and staff presented in this catalog are subject to modification and change by Parks Project, LLC or TWM. Every reasonable effort will be made to operate programs as planned, but alterations may still occur after final itineraries are sent.

Health Requirements: You must be in good physical and mental health. Any physical condition, diet, or treatment requiring special attention must be reported in writing when the reservation is made.

Photography: We reserve the right to take photographs or videos during the operation of any trip or part thereof and to use the resulting photography, videos, or recordings for promotional or commercial use. By making a reservation on a trip, the participant agrees to allow their likeness to be used by Parks Project, LLC, its authorized third parties, and TWM without compensation to the participant. If the participant prefers that their likeness not be used, they must notify us in writing prior to departure of the trip.

Copyright in all photographs, video, and related materials created by the participant (“Trip Materials”) shall belong to the participant upon creation. The participant grants to Parks Project, LLC a non-exclusive, worldwide, irrevocable license to use any Trip Materials provided to Parks Project, LLC and/or TWM in any media for the following limited purposes: editorial use, promotion of this editorial use, promotion of Parks Project, LLC’s or TWM’s travel programs, or promotion of the mission of Parks Project, LLC or TWM.
 

Parks Project is registered with the State of California as a Seller of Travel. Registration No. 2171546-50. Registration as a seller of travel does not constitute approval by the State of California.

Parks Project participates in the Travel Consumer Restitution Corporation (TCRC # - 710393). Travelers may be eligible for restitution under certain circumstances. Claims must be submitted to the TCRC. Parks Project is a participant in the California Travel Consumer Restitution Fund.

CLICK HERE to download the Travelers Information Form + Terms & Conditions document.

Updated: May 13, 2026